Setting up your email account in Mac OSx Mail

The following sample account details will be used to demonstrate setting up an account in Mac OSx Mail.

You should replace the details used in this example with your own account information that you were provided when your account was first set up.

Email Domaindoe.com
Email Addressjohn@doe.com
*Account Type /
My incoming server is a		POP 3 (recommended)
IMAP
Incoming Mail Server (POP3)pop3.doe.com
Outgoing Mail Server (SMTP)smtp.doe.com
User Name /
User Account /
Mailbox
j_doe (in Mac OSX Mail you will need to enter 'user name + @ + domain' as your account name - eg. j_doe@doe.com).
PasswordbApp412e
Logon using secure password authenticationNo (untick box)
Outgoing mail server requires authenticationYes - use the same settings as your incoming mail server

*NOTE: POP3 is recommended for mailboxes with a size limit that is less that 100Mb. IMAP is only recommended for mailboxes with a size limit that is 100Mb or larger.

Step by step instructions

  1. Open the Mail application that comes with Mac OSx.
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  2. Then if you are...

    3. Creating an account with Mac OSx Mail for the first time.
    1. You will be presented with a dialoge box requesting all the standard information. Begin by entering your name as you would wish it to appear on mail sent from your computer.

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    2. Below that is the field for your email address (refer to the information provided to you by autom-8).

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    3. As per the information provided, enter the incoming server address (i.e pop3.doe.com)

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    4. From the dropdown menu, select the entry 'POP'.

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    5. Below that enter your account name (username/mailbox). When you are using email software/client you must enter your account name + @ + domain (eg. j_doe@doe.com).

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    6. Next enter your password is case-sensitive which means that it must be entered exactly as is is provided to you with capital letters and lower case letters as specified.

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    7. Finally enter the outgoing server address in the last field. (i.e. smtp.doe.com) (refer to the information provided to you by autom-8).

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    8. Mac OSx Mail will now test the account, after which you can begin using Mac OSx Mail.

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    Creating additional accounts with Mac OSx Mail.
    1. Choose Mail > Preferences.
       select Mail, then Preferences from the menubar at the top of the screen.
       
    2. Click the '+' button below the accounts list on the left.
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    3. From the drop down menu near the top of the right hand pane, select 'POP'.
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    4. Enter a descriptive name for the new account as you would want it to appear in Mails list of accounts.
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    5. Enter your Email address.
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    6. Enter you name or the text you wish to appear in the header of the email (Some email clients will show this instead of the email address).
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    7. Enter your username as indicated in the information provided to you by autom-8 (When you are using email software/client you must enter your account name + @ + domain (eg. j_doe@doe.com).
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    8. Enter your password, this is case-sensitive which means that it must be entered exactly as is is provided to you with capital letters and lower case letters as specified.
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    9. From the drop down menu, check to see if your outgoing server is already listed(which may be the case if you have more than one account with the same provider). If you can not see it listed, then select 'Add server'.
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      1. Enter the address of the outgoing server.
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      2. Leave the server port as 25.
         
      3. For authentication, select 'password'.
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      4. Enter your username as indicated in the information provided to you by autom-8 (When you are using email software/client you must enter your account name + @ + domain (eg. j_doe@doe.com).
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      5. Enter your password, this is case-sensitive which means that it must be entered exactly as is is provided to you with capital letters and lower case letters as specified.
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    10. After that, click on the tab labeled 'Advanced'. If you have more than one account and you wish to download all the messages from more than one account, then tick the box labeled 'include when automatically checking for new mail'.
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    11. If you also use another computer to access messages at this email address, then untick 'remove copy from server after retreiving messages'. Otherwise, there is a short list of options that you can select from to help keep your messages in one place.
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    12. Lastly, make sure the drop down menu at the bottom labeled 'Authentication' is set to 'Password'.
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    13. That covers the essential configuration of a Mac OSx Mail account. If you wish to configure some personal settings, then click on the tab labeled 'Special MailBoxes'.
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    14. To save this account, either click on the close window button, or click on one of the toolbar items in this window. You will be asked if you want to save, click 'save'.
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